Smartplan vs. When I Work Comparison


Smartplan	When I Work 4.7 out of 5 stars
Learn More about Smartplan Update Features for Smartplan	Learn More about When I Work Update Features for When I Work	Add To Compare	Add To Compare

Smartplan	When I Work
		Related Products Connecteam Connecteam is an award-winning all-in-one employee management solution for daily operations, communications, and human resource management. With Connecteam you can manage every aspect of your business on the go, no workstation needed. Easily engage and manage non-desk employees with Connecteam’s mobile-first platform that helps improve communication, enhance daily processes and increase productivity with custom checklists, forms, and reports. Schedule shifts and track accurate work hours with Connecteam’s automated GPS time clock and easily export approved timesheets to payroll. Connecteam helps you keep your employees sharp thanks to knowledge base centers and advanced training courses. Raise morale with employee recognition rewards and keep the entire company updated through the main news feed. Simplify employee communication, enhance professional skills, manage daily tasks and so much more, all in one app and for an affordable price. 4.6 out of 5 stars 10,769 Ratings Visit Website for Connecteam Breathe Breathe (also known as Breathe HR/BreatheHR) is a UK HR platform, founded in 2012, for small and medium-sized businesses. It brings people records, leave, documents, performance, reporting and compliance into one place, replacing scattered spreadsheets and disconnected tools. What's included Core HR: secure central employee records and documents, holiday and leave requests, sickness and absence tracking, self-service, e-signatures, performance management (goals, feedback, one-to-ones, reviews), reporting and analytics. Optional modules: - e-Learning: training management, UK-specific courses, completion tracking - Health and Safety: risk assessments, incident reports, certifications, compliance evidence - Recruitment: hiring workflows, job ads, candidate tracking - Expenses: claims, receipts, manager approval, spend tracking - Rota, Time and Attendance: shifts, availability, hours, attendance In development: an AI Assistant answering HR and policy questions from company information. Payroll planned for late 2026. Problems solved - Scattered data → one accurate central record - Chasing approvals → self-service, e-signatures, shared workflows - Lean HR teams → start with Core HR, add modules as needs grow Result: less duplicate entry and chasing, clearer visibility, more manager and employee involvement. Who it's for Best fit: UK SMEs with up to 200 employees moving HR off spreadsheets, e.g. start-ups, charities, healthcare, retail, education and professional services, especially with lean or shared HR roles. Evaluate carefully: 200+ employees, or needs for multinational payroll, complex global compliance, extensive custom workflows or enterprise workforce planning. Not a global enterprise HCM suite. Why Breathe - 17,000+ businesses; 1,000+ UK HR consultancies - From £24/month per organisation, no long-term contracts or hidden fees - Free 14-day trial, no obligation - UK-based support from setup onwards - ISO 27001 and ISO 42001 accredited; GDPR-conscious; UK data centres, encryption, access controls Bottom line: a flexible, self-service way for UK SMEs to organise HR and cut admin, with room to grow into recruitment, learning, safety, expenses, rotas and payroll (late 2026). 4.4 out of 5 stars 655 Ratings Visit Website for Breathe Hubstaff Hubstaff is a time tracking software that helps teams log hours, monitor productivity, and automate payments — whether remote, hybrid, in-office, or field-based. Available on desktop, web, and mobile, Hubstaff enables employees to track time against specific tasks and projects from anywhere. Managers get built-in visibility through app and URL usage data, activity rates, and optional screenshots — all configurable by user role. Designed for global, growing and distributed teams, Hubstaff includes built-in productivity monitoring and workforce analytics to help businesses analyze how time is spent, identify inefficiencies, and improve performance — without micromanagement. 4.4 out of 5 stars 4,055 Ratings Visit Website for Hubstaff Resource Guru Resource Guru offers a fast and simple way of scheduling, people, equipment, and other resources online. Designed to replace clunky, old scheduling spreadsheets, Resource Guru helps managers get organized fast. The platform covers resource planning, resource scheduling, resource management, staff leave management, reporting, and more. Resource Guru is available for as low as $4.16 per person/month. 4.6 out of 5 stars 1,056 Ratings Visit Website for Resource Guru Time Management from ISGUS Flexible working time models, hybrid teams, and complex collective agreements and legal requirements call for reliable and transparent time recording. ZEUS® Time and Attendance from ISGUS is the smart solution for digital time management that integrates seamlessly into your business processes and offers both employees and managers maximum transparency, flexibility, and efficiency. With ZEUS® Time and Attendance, your employees can record working hours, breaks, shift times, or home office hours in a legally compliant, flexible, and location-independent manner, either at the terminal, via web browser, or with the mobile app. The data is processed in real time and is immediately available for evaluation, approval, and further processing. The solution meets all legal, collective agreement, and company regulations, for example, with regard to rest periods, overtime, or core working hours. 4.6 out of 5 stars 27 Ratings Visit Website for Time Management from ISGUS Paylocity Paylocity delivers the most innovative technology bringing HR, payroll, and IT together in one modern, easy-to-use platform to empower teams, simplify processes, and deliver real results. The platform enables businesses to manage payroll, benefits, employee engagement, and other core HR functions while also managing non-payroll spend, including expenses, account payable, corporate cards, procurement, and headcount planning. Paylocity's integrated platform includes mobile access, workflow automation, seamless third-party integrations, and real-time insights that help businesses manage employees and business operations more effectively. Paylocity also provides dedicated customer support, implementation services, and scalable solutions designed to meet the needs of growing businesses and enterprise organizations. 4.4 out of 5 stars 8,384 Ratings Visit Website for Paylocity Visual Planning Visual Planning is more than just overseeing projects, scheduling field teams, managing production timelines, or streamlining manufacturing operations—it’s a flexible, all-in-one platform built to support a wide range of business needs. From simple task coordination to complex, multi-layered workflows, VP adapts to how you work and brings structure, visibility, and efficiency to every part of your operation. VP gives you complete visibility into your projects, teams, equipment, machines, work orders, and operations—helping you coordinate every aspect of your business with confidence. Whether you're managing job sites, dispatching field crews, or overseeing production lines, our platform keeps everything and everyone connected. Collaborate across departments, adjust schedules on the fly, and keep work moving forward—on any device, from anywhere. Thousands of companies trust VP to simplify how they manage people, projects, equipment, and operations. Get your free custom demo today. 4.5 out of 5 stars 120 Ratings Visit Website for Visual Planning Shift Shift is a fully customizable browser where you can drag and drop apps, bars, and controls to create a central hub that adapts to however you work. Integrate 1,500+ apps, swap instantly between Spaces for work, side hustles or personal browsing, and stay logged into multiple accounts at once. Shift is also proudly pioneering carbon-neutral browsing as part of its promise to reimagine what browsers can do—not only for users, but for the planet. Founded in 2016 in Victoria, British Columbia, Shift is a Certified B Corp within the Redbrick portfolio. Key capabilities & features: - Build your browser: Create a custom layout for how you use the internet. - Create Spaces: Create separation between work, side hustles, and passion projects. - Integrate Apps: Add web apps to Shift to customize its capability. - Templates: Choose from 6 different layouts to build on. - Shift AI: A built-in AI assistant to help you work smarter across every tab and app 4.3 out of 5 stars 1,378 Ratings Visit Website for Shift Haystack Haystack is a modern, easy-to-use intranet that connects everyone in your organization to the people, information, and resources they need to thrive. Automated multi-channel delivery ensures your most important messages cut through the noise and reach everyone at the right place and the right time. No-code customization and a modular design make it easy to keep key resources, knowledge, and organizational culture in the spotlight. Smart, integrated search empowers employees to spend less time searching for information, and more time making progress toward goals. A dynamic company directory and rich employee profiles make colleagues across the world feel like they’re right across the hall. With customizable iOS and Android mobile apps, Slack and Microsoft Teams integrations, and an intuitive design employees love, Haystack brings an outstanding digital employee experience to your entire workforce, no matter where their work takes them. 4.6 out of 5 stars 292 Ratings Visit Website for Haystack Google Workspace Google Workspace with Gemini integrates premium AI into Gmail, Docs, Drive, Meet, and more, helping businesses work smarter, not harder. Draft emails faster, generate ideas, and summarize documents effortlessly with AI-powered assistance. Manage tasks, schedule meetings, and stay organized across devices with seamless collaboration tools. Whether you're handling client communications, creating content, or running daily operations, Workspace helps businesses stay productive and focused. Workspace provides companies with professional branding (e.g., name@yourcompany), pooled cloud storage, and strict data privacy, ensuring your business data belongs entirely to you and is never used for advertising purposes. Gemini, Google’s most powerful AI, is now seamlessly integrated into the apps you already use. Instead of juggling fragmented apps, Workspace offers a unified, highly productive environment. Save 25% today on any plan (Starter, Standard, or Plus) for your first 3 months by clicking "Save 25%" above! 4.6 out of 5 stars 69,294 Ratings Visit Website for Google Workspace
Smartplan: About Are you tired of planning your shifts in Excel but not ready to take on a complicated and expensive system? With Smartplan you get everything you need at a low price: Userfriendly shift planning, easy communication, shift swapping, punch clock, salary, free apps, and everything in between. Easily create, share and update staff rotas with our user-friendly and flexible tool. Never miss a change in your rota. Your employees get their shifts right in their pockets. Handle shift swaps on the go from our Android and iPhone apps. Get the full overview of your employee's planned and actual work hours. The first phase is the planning itself. The puzzle where the staffing need is defined and covered. Smartplan has everything you need to provide you with the full planning overview in a shift planning system that is easy to use. Clever template system for you to create rotas with repeating patterns and save time.	When I Work: About When I Work is an easy way for businesses to schedule, track time and attendance, and communicate with their hourly employees, as well as empower them to schedule, swap, and drop shifts themselves (with manager approval). Automate schedule making and easily distribute the schedule and time clock to every employee's pocket with free iOS and Android apps. Keep track of time off, employee availability, and manage shift swaps all in one place. Integrate with your payroll provider to streamline the process and avoid human error. Try When I Work out now with our 14 day free trial. Need help? Our team is there to support you in getting your account and schedule set up free of charge.
Smartplan: Platforms Supported Windows Not Supported Mac Not Supported Linux Not Supported Cloud Supported On-Premises Not Supported iPhone Supported iPad Supported Android Supported Chromebook Not Supported	When I Work: Platforms Supported Windows Not Supported Mac Not Supported Linux Not Supported Cloud Supported On-Premises Not Supported iPhone Supported iPad Supported Android Supported Chromebook Not Supported
Smartplan: Audience Small to midsize firms seeking a solution to manage their shift planning processes and attendance tracking operations	When I Work: Audience Anyone who manages hourly employees, from small businesses to large enterprise operations
Smartplan: Support Phone Support Not Supported 24/7 Live Support Not Supported Online Supported	When I Work: Support Phone Support Supported 24/7 Live Support Not Supported Online Supported
Smartplan: API Offers API Supported	When I Work: API Offers API Not Supported
Smartplan: Screenshots and Videos View more images or videos	When I Work: Screenshots and Videos View more images or videos
Smartplan: Pricing $27.64 per month Up to 15 employees Free Version Supported Free Trial Supported	When I Work: Pricing $3.00/month/user Single location plan starts at $3 per user/month. Multi location plan starts at $5 per user/month. Free Version Not Supported Free Trial Supported
Smartplan: Reviews/Ratings Overall 0.0 / 5 ease 0.0 / 5 features 0.0 / 5 design 0.0 / 5 support 0.0 / 5 This software hasn't been reviewed yet. Be the first to provide a review: Review this Software	When I Work: Reviews/Ratings Overall 4.7 / 5 ease 4.6 / 5 features 4.6 / 5 design 4.7 / 5 support 4.6 / 5 Read all reviews
	When I Work: Pros & Cons from Real Users Pros Ability to copy previous week shifts for smooth/fast scheduling, documenting employee pay, seeing everyone's schedule for the week in one place. Easy of scheduling and assigning jobs tracking my payroll hours and cost. Seeing which employees are logged on to work The user-friendly interface makes scheduling simple for both managers and employees, and we can make changes quickly and accurately. Customer support is excellent, always responsive and helpful when we need assistance. Easy scheduling, monthly timesheets — makes payroll that much easier! We've tried many different scheduling platforms and this is the one we're sticking with! I love the easy layout of the software and how it is easy to transition from one thing to the next. The app makes it easy to follow up as well. Cons Not being able to delete employees and freeing up usage. Punching in and out in phone sometimes eve. In the set area employees have trouble logging in and out. I wish we could copy schedules individually, rather than in bulk. Not as many functions to accommodate non-traditional work schedules. I would love to copy a shift from one day and paste to another.
Smartplan: Training Documentation Supported Webinars Not Supported Live Online Not Supported In Person Not Supported	When I Work: Training Documentation Supported Webinars Supported Live Online Supported In Person Supported
Smartplan: Company Information Smartplan Denmark smartplan.dk/	When I Work: Company Information When I Work Founded: 2010 United States www.wheniwork.com
Smartplan: Alternatives Kandiflow Kandi Software AB	When I Work: Alternatives Connecteam 4.6 out of 5 stars
Smartplan: Connecteam 4.6 out of 5 stars	When I Work: Buddy Punch 4.9 out of 5 stars
Smartplan: pepito	When I Work: ClickTime 5.0 out of 5 stars
Smartplan: When I Work 4.7 out of 5 stars	When I Work: HotSchedules Fourth 5.0 out of 5 stars
Smartplan: Factorial View All	When I Work: Deputy 4.0 out of 5 stars View All
Smartplan: Categories Absence Management Supported Attendance Tracking Supported Employee Communication Tools Supported Employee Scheduling Supported Internal Communications Supported Leave Management Supported Scheduling Supported Time Clock Supported Time Tracking Supported Workforce Management Supported Workforce Optimization (WFO) Supported	When I Work: Categories Absence Management Supported Attendance Tracking Supported Bakery Supported Brewery Supported Catering Supported Employee Monitoring Supported Employee Scheduling Supported Food Service Management Supported Massage Therapy Supported Medical Scheduling Supported Nonprofit Supported Restaurant Management Supported Restaurant Scheduling Supported Scheduling Supported Spa Supported Time & Attendance Supported Time Clock Supported Time Tracking Supported Work Schedule Makers Supported Workforce Management Supported
Smartplan: Absence Management Features Analytics/Reporting Supported Approval Process Control Not Supported Attendance Tracking Not Supported Calendar Management Supported Compliance Management Not Supported Employee Database Supported Employee Scheduling Supported Leave Policy Management Not Supported Notifications/Alerts Supported Overtime Management Not Supported Role-Based Permissions Not Supported Time Off Management Not Supported Timesheet Management Not Supported Attendance Tracking Features Absence Management Not Supported Calendar Management Supported Employee Scheduling Supported Employee Time Clock Not Supported FMLA Tracking Not Supported Overtime Tracking Not Supported Reporting/Analytics Supported Self Service Portal Supported Time Tracking Not Supported Timesheets Not Supported Vacation / Leave Tracking Supported Employee Scheduling Features Appointment Management Not Supported Automated Scheduling Supported Calendar Management Supported Employee Database Supported Group Scheduling Not Supported Messaging Supported Mobile Access Supported Payroll Management Not Supported Reporting/Analytics Supported Resource Management Supported Schedule Distribution Supported Scheduling Not Supported Shift Scheduling Not Supported Shift Swapping Supported Time Clock Not Supported Time Tracking Not Supported Vacation / Leave Tracking Supported Scheduling Features Alerts/Notifications Supported Appointment Scheduling Not Supported Automated Scheduling Supported Calendar Management Supported Class Scheduling Not Supported Employee Scheduling Supported Facility Scheduling Not Supported Group Scheduling Not Supported Interview Scheduling Not Supported Meeting Room Booking Not Supported Multi-Location Supported Online Scheduling Not Supported Payment Processing Not Supported Real-time Scheduling Not Supported Reservations Not Supported Resource Scheduling Not Supported Room Booking Management Not Supported Time Clock Features Biometric Recognition Not Supported Hourly Employee Tracking Not Supported Messaging Supported Mobile Access Supported Online Punch Card Not Supported Payroll Management Not Supported Punch card Not Supported Reporting/Analytics Supported Salaried Employee Tracking Not Supported Sick Leave Tracking Not Supported Vacation / Leave Tracking Supported Workstation Tracking Not Supported Time Tracking Features Automatic Time Capture Not Supported Billable & Non-Billable Hours Not Supported Billing & Invoicing Not Supported Employee Database Supported Expense Tracking Not Supported Mobile Time Tracking Not Supported Multiple Billing Rates Not Supported Offline Time Tracking Not Supported Online Time Tracking Not Supported Overtime Calculation Not Supported Time per Project Reporting Supported Timesheet Management Not Supported Vacation / Leave Tracking Supported Show More Features Employee Communication Tools Features Activity / News Feed Not Supported Audio / Video Conferencing Not Supported Blogs Not Supported Chat / Messaging Supported Employee Directory Not Supported Event Calendar Not Supported File Sharing Not Supported Knowledge Management Not Supported Newsletter Management Not Supported Surveys & Feedback Not Supported Internal Communications Features App Integration Not Supported Blogs Not Supported Chat/Messaging Supported Email Management Not Supported Employee Directory Not Supported Event Calendar Not Supported Newsletter Management Not Supported Photo Gallery Not Supported Social Sharing Not Supported Survey Management Not Supported Telephony Not Supported Video Chat Not Supported Voice Chat Not Supported Leave Management Features Approval Process Control Not Supported Calendar Management Supported Employee Scheduling Supported FMLA Tracking Not Supported Leave & Absence Reporting Supported Leave Policy Management Not Supported Self Service Portal Supported Workforce Optimization (WFO) Features eLearning Not Supported Interaction Analytics Not Supported Liability Recording Not Supported Performance Management Not Supported Quality Management Not Supported Real-time Guidance Not Supported Reporting Supported Speech Analytics Not Supported Surveying Not Supported Workforce Management Not Supported	When I Work: Attendance Tracking Features Absence Management Supported Calendar Management Supported Employee Scheduling Supported Employee Time Clock Supported FMLA Tracking Not Supported Overtime Tracking Supported Reporting/Analytics Supported Self Service Portal Supported Time Tracking Supported Timesheets Supported Vacation / Leave Tracking Supported Employee Scheduling Features Appointment Management Not Supported Automated Scheduling Supported Calendar Management Supported Employee Database Not Supported Group Scheduling Supported Messaging Supported Mobile Access Supported Payroll Management Supported Reporting/Analytics Supported Resource Management Supported Schedule Distribution Supported Scheduling Supported Shift Scheduling Supported Shift Swapping Supported Time Clock Supported Time Tracking Supported Vacation / Leave Tracking Supported Scheduling Features Alerts/Notifications Supported Appointment Scheduling Supported Automated Scheduling Supported Calendar Management Supported Class Scheduling Supported Employee Scheduling Supported Facility Scheduling Supported Group Scheduling Supported Interview Scheduling Not Supported Meeting Room Booking Not Supported Multi-Location Supported Online Scheduling Supported Payment Processing Not Supported Real-time Scheduling Supported Reservations Not Supported Resource Scheduling Supported Room Booking Management Supported Time Clock Features Biometric Recognition Not Supported Hourly Employee Tracking Supported Messaging Supported Mobile Access Supported Online Punch Card Supported Payroll Management Supported Punch card Supported Reporting/Analytics Supported Salaried Employee Tracking Supported Sick Leave Tracking Supported Vacation / Leave Tracking Supported Workstation Tracking Supported Workforce Management Features Budgeting & Forecasting Supported Contractor Management Supported Employee Lifecycle Management Not Supported Labor Projection Not Supported Performance Appraisal Not Supported Recruiting Management Not Supported Scheduling Supported Skills Tracking Not Supported Time & Attendance Supported Variable Workforce Supported Show More Features Bakery Features Accounting Management Not Supported Customer Management Not Supported Inventory Management Not Supported Labor Cost Calculator Supported Nutrition & Ingredient Labels Not Supported Nutrition Analysis Not Supported Production Management Not Supported Recipe / Formula Costing Not Supported Recipe / Formula Management Not Supported Sales History Not Supported Sales Management Not Supported Brewery Features Billing & Invoicing Not Supported Cask Management Not Supported Demand Planning Supported Distribution Management Not Supported Inventory Management Not Supported Order Management Not Supported Production Tracking Not Supported Quality Control Not Supported Recipe Management Not Supported Catering Features Banquet Management Not Supported Billing & Invoicing Not Supported Booking Management Not Supported Calendar Management Supported Contract Management Not Supported Costing Not Supported Customer Database Not Supported Event Management Supported Facility Management Supported Inventory Management Not Supported Kitchen / Menu Management Not Supported Order Management Not Supported Quote Management Not Supported Recipe Management Not Supported Waitstaff Management Supported Employee Monitoring Features Activity Monitoring Not Supported Browsing History Not Supported Email Monitoring Not Supported Keystroke Recording Not Supported Productivity Analysis Not Supported Remote Control Not Supported Screen Activity Recording Not Supported Time & Attendance Supported Time Tracking Supported Food Service Management Features Costing Not Supported For Cafeterias Supported For Healthcare Facilities Supported Free / Reduced Meals Not Supported Inventory Management Not Supported Menu Planning Not Supported Nutritional Analysis Not Supported Online Payments / Funding Not Supported Point of Sale (POS) Not Supported Purchasing Not Supported Recipe Management Not Supported Schools Supported Tray Tracking Not Supported Massage Therapy Features Appointment Management Not Supported Billing & Invoicing Not Supported Client Management Not Supported Email Marketing Not Supported Employee Management Supported Gift Card Management Not Supported Multi-Location Supported Point of Sale (POS) Not Supported Practice Management Not Supported SOAP Notes Not Supported Medical Scheduling Features Appointment Management Not Supported Billing & Invoicing Not Supported Drag & Drop Supported Facility Scheduling Supported Multi-Location Supported No-Show Tracking Supported On Call Scheduling Supported Patient Records Not Supported Patient Scheduling Not Supported Physician Management Supported Recurring Appointments Not Supported Self Service Portal Supported Staff Scheduling Supported Nonprofit Features Accounting Not Supported Committee Management Supported Donor Management Not Supported Dues Management Not Supported Event Management Supported Fundraising Management Not Supported Member Database Not Supported Membership Management Not Supported Social Media Management Not Supported Volunteer Management Supported Restaurant Management Features Billing & Invoicing Supported Built-in Accounting Supported Employee Management Supported Food Costing Not Supported Inventory Management Not Supported Kitchen Management Not Supported Menu Management Not Supported Payroll Management Not Supported Point of Sale (POS) Not Supported Reporting/Analytics Supported Reservations Management Not Supported Sales Tracking Not Supported Table Management Not Supported Wait List Management Not Supported Waitstaff Management Supported Spa Features Appointment Management Not Supported Client Management Not Supported Employee Management Supported Inventory Management Not Supported Loyalty Program Not Supported Membership Management Not Supported Online Booking Not Supported Payroll & Commission Not Supported Point of Sale (POS) Not Supported
Smartplan: Integrations 5X Not Supported ADP Celergo Not Supported ADP DataCloud Not Supported ADP Enterprise HR Not Supported ADP Learning Management Not Supported ADP Succession Management Not Supported ADP Workforce Now Not Supported Axis LMS Not Supported GoCo Not Supported Google Calendar Not Supported Keephub Not Supported Medius Not Supported Microsoft Excel Supported QuickBooks Online Not Supported Rippling Not Supported Square Payments Not Supported Square for Retail Not Supported Stackreaction Not Supported Wisely by ADP Not Supported Zapier Not Supported Show More Integrations View All 1 Integration	When I Work: Integrations 5X Supported ADP Celergo Supported ADP DataCloud Supported ADP Enterprise HR Supported ADP Learning Management Supported ADP Succession Management Supported ADP Workforce Now Supported Axis LMS Supported GoCo Supported Google Calendar Supported Keephub Supported Medius Supported Microsoft Excel Not Supported QuickBooks Online Supported Rippling Supported Square Payments Supported Square for Retail Supported Stackreaction Supported Wisely by ADP Supported Zapier Supported Show More Integrations View All 41 Integrations
Smartplan: Claim Smartplan and update features and information Claim Smartplan and update features and information	When I Work: Claim When I Work and update features and information Claim When I Work and update features and information