Audience

Small, medium and large organizations

About PBRS Power BI Reports Distribution

PBRS (Power BI Report Scheduler) by ChristianSteven Software automates report scheduling, export, personalization and delivery across Power BI Service, Power BI Report Server, Power BI Paginated Reports and Microsoft SSRS.

Designed for BI teams, IT departments and organizations with recurring reporting obligations, PBRS replaces repetitive exports and separately maintained delivery workflows with a centrally managed Windows application.

Schedule reports hourly, daily, weekly or monthly, use custom business calendars, or trigger workflows from supported database, file, email and system events. Refresh Power BI datasets and wait for completion before generating and distributing reports.

Use data-driven (Dynamic) scheduling and report bursting to produce different outputs for each customer, department, location or recipient. Database or JSON data can determine reports, filters, parameters, recipients, formats, filenames and delivery messages.

Export reports and visual data to supported formats, including PDF, Excel and CSV. Create formatted or template-based Excel outputs, combine applicable outputs into multi-tab workbooks, and assemble multiple reports into one email, ZIP file or bookmarked PDF. Protect PDF outputs with passwords and encryption.

Deliver reports to internal and external recipients through email, Microsoft Teams, SharePoint, OneDrive, Google Drive, Dropbox, FTP, SFTP, network folders, Slack and printers. Recipients can receive exported files without needing Power BI access.

Manage reporting operations with execution history, notifications, configured retries and blank-report handling. PBRS brings report generation, packaging and distribution into one workflow for organizations whose needs extend beyond straightforward subscriptions or individual Power Automate flows.

Developers can use the PBRS REST API to manage supported schedules, trigger workflows and monitor execution, integrating report automation into business applications and customer portals.

PBRS is installed in your Windows environment. It is suited to businesses that need controlled, repeatable report delivery across multiple recipients, formats and destinations.

Pricing

Starting Price:
$249.59 per month
Pricing Details:
All PBRS functionality for new customers using Power BI Pro. Includes one installation, up to 100 peak report outputs, unlimited server application users, unlimited API access, technical support and software updates. Billed annually at $2,995.08, equivalent to $249.59 per month. Eligibility and renewal terms apply.
Free Trial:
Free Trial available.
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Integrations

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Ratings/Reviews - 1 User Review

Overall 5.0 / 5
ease 5.0 / 5
features 5.0 / 5
design 5.0 / 5
support 4.0 / 5
More Reviews for PBRS Power BI Reports Distribution Write a Review

Company Information

ChristianSteven Software
Founded: 2002
United States
go.christiansteven.com/power-bi-report-scheduler

PBRS Power BI Reports Distribution Security

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Videos and Screen Captures

Play Video Scheduling Options User and Group Security Options Execution Queue Blank Report & Exception Handling Exporting Visual Data to Excel PDF Security Options

Product Details

Platforms Supported
Windows
On-Premises
Training
Documentation
Webinars
Videos
Support
Phone Support
Online

PBRS Power BI Reports Distribution Frequently Asked Questions

Q: When should we choose PBRS instead of Power BI subscriptions or Power Automate?
Choose PBRS when reporting requires recipient-specific outputs, multiple formats, report packages, several delivery destinations or configured exception handling. Native subscriptions can meet straightforward email needs, while Power Automate supports custom flows. PBRS consolidates the more complex reporting workflow into a centrally managed Windows application.
Q: Is PBRS installed software or a hosted SaaS service?
PBRS is installed in your Windows environment and runs reporting workflows as a Windows service. It can connect to supported cloud and on-premises reporting sources. You manage the installation, reporting connections and delivery configuration within your environment.
Q: Can PBRS automate reports with Power BI Pro or Premium Per User?
Yes. PBRS supports applicable Power BI Pro and Premium Per User workflows using alternative rendering methods, so Premium or Fabric capacity is not required for every export scenario. Microsoft licensing requirements still depend on the report source, authentication method and chosen export approach. Confirm your intended configuration during evaluation.
Q: Do people receiving exported reports need Power BI licenses?
Recipients can receive exported report files without signing in to Power BI or holding a Power BI license. This supports delivery to customers, suppliers and other external audiences. Interactive access to the original Power BI report remains subject to Microsoft’s licensing and access requirements.
Q: Which Microsoft reporting sources can PBRS automate?
PBRS supports Power BI Service, Power BI Report Server, Power BI Paginated Reports and Microsoft SQL Server Reporting Services. Available output formats, filters, parameters and authentication options vary by reporting source. A package workflow can coordinate reports from supported sources.
Q: Can PBRS email Power BI reports as PDF attachments?
Yes. PBRS can generate supported Power BI PDF outputs and send them as email attachments. You can configure recipients, filenames, subjects and messages, apply supported filters or parameters, and protect the PDF before delivery. Jobs can run on a schedule or through a supported event-driven workflow.
Q: Can one report produce a different output for every customer or location?
Yes. PBRS report bursting uses recipient-specific instructions from SQL or JSON data to generate individualized outputs (Dynamic Scheduling). Each record can supply filters or parameters, formats, filenames, recipients and destinations. This allows one report definition to serve multiple customers, departments or locations without maintaining separate report copies.
Q: What does data-driven or dynamic scheduling mean in PBRS?
Data-driven (Dynamic) scheduling uses database or JSON values to determine what each recipient receives and how it is generated and delivered. Those values can control reports, filters, parameters, formats, filenames and messages. It is distinct from time-based scheduling or event triggers, which determine when a workflow starts.
Q: Can PBRS automatically export Power BI data to Excel or CSV?
Yes. PBRS can schedule summarized or underlying data exports from supported Power BI visuals to Excel or CSV. Visual-data exports support up to 30,000 rows, subject to report and Power BI restrictions. For larger Excel outputs, supported paginated or SSRS reports can export up to 1,048,576 rows per worksheet.
Q: Can PBRS populate an existing Excel template or create a multi-tab workbook?
Yes. PBRS can insert exported data into an existing Excel template at a selected worksheet and starting position. It can also organize multiple visual-data exports or compatible report outputs into workbook tabs. Supported options include data-only output, formatting, worksheet naming and password protection.
Q: Can several reports be delivered together as one package?
Yes. PBRS package schedules can generate several reports and deliver the completed files as attachments in one email or within a ZIP archive. Compatible outputs can also be combined into a bookmarked PDF or multi-tab Excel workbook. Data-driven packages can contain different reports for each recipient.
Q: Can report generation wait until a Power BI dataset refresh finishes?
Yes. PBRS can initiate a Power BI dataset refresh, monitor completion and then continue with report generation and delivery. This coordinates the reporting workflow with refreshed data rather than relying solely on a fixed delay between separate refresh and export schedules.
Q: Can reports be delivered somewhere other than email?
Yes. Supported destinations include Microsoft Teams, SharePoint, OneDrive, Google Drive, Dropbox, FTP, SFTP, network folders, Slack and printers. PBRS can route outputs to different destinations according to configured delivery rules. Each destination requires the appropriate connection details and permissions.
Q: Can PBRS follow custom business calendars rather than basic daily schedules?
Yes. Alongside hourly, daily, weekly and monthly schedules, PBRS supports custom business and fiscal calendar patterns. Examples include working-day rules, month-end requirements and 4-4-5 calendars. These options help align report delivery with the organization’s reporting periods.
Q: Can a database change, file or incoming email trigger a report?
Yes. PBRS supports event-driven reporting workflows, including qualifying database activity, files appearing or changing, unread emails and data received on a monitored port. Configure the supported event and its conditions to start the appropriate report or package workflow.
Q: What kinds of users and organization types does PBRS Power BI Reports Distribution work with?
PBRS Power BI Reports Distribution works with these users and organization types: Mid Size Business, Small Business, Enterprise, Nonprofit, and Government.
Q: What languages does PBRS Power BI Reports Distribution support in their product?
PBRS Power BI Reports Distribution supports these languages: English.
Q: What kind of support options does PBRS Power BI Reports Distribution offer?
PBRS Power BI Reports Distribution offers support via phone support and online.
Q: What other applications or services does PBRS Power BI Reports Distribution integrate with?
PBRS Power BI Reports Distribution integrates with: Power BI Embedded, Google Drive, Dropbox, Google Docs, Google Sheets, Microsoft Power BI, Microsoft SharePoint, Slack, and SQL Server Reporting Services (SSRS).
Q: What type of training does PBRS Power BI Reports Distribution provide?
PBRS Power BI Reports Distribution provides training in the form of documentation, webinars, and videos.
Q: Does PBRS Power BI Reports Distribution offer a free trial?
Yes, PBRS Power BI Reports Distribution offers a free trial.
Q: How much does PBRS Power BI Reports Distribution cost?
Pricing for PBRS Power BI Reports Distribution starts at $249.59 per month.
Q: What pricing for training is available for PBRS Power BI Reports Distribution?
PBRS Power BI Reports Distribution offers training included with purchase and additional fee / premium available.

PBRS Power BI Reports Distribution Product Features

Business Intelligence

PBRS extends business intelligence workflows by automating how Power BI reports reach the people who need them. BI teams can distribute recipient-specific information to customers, departments and locations without repeatedly exporting files or maintaining separate delivery schedules. Use SQL or JSON data to determine each recipient’s reports, filters, parameters, formats and destinations. Coordinate dataset refresh with report generation, then deliver PDF documents, Excel workbooks, CSV files or assembled report packages. PBRS supports Power BI Service, Power BI Report Server, Power BI Paginated Reports and Microsoft SSRS. It runs in your Windows environment and delivers outputs through email, Teams, SharePoint, cloud storage and other supported channels. External recipients can receive exported files without Power BI access.

Data Analysis Not Supported
Visual Analytics Not Supported
Performance Metrics Not Supported
Strategic Planning Not Supported
Budgeting & Forecasting Not Supported
Key Performance Indicators Not Supported
Profitability Analysis Not Supported
Dashboard Not Supported
Ad Hoc Reports Not Supported
Trend / Problem Indicators Not Supported
Predictive Analytics Not Supported
Benchmarking Not Supported
Natural Language Generation (NLG) Not Supported

Reporting

Automate the production and delivery of recurring reports with PBRS (Power BI Report Scheduler). Generate outputs from Power BI Service, Power BI Report Server, Power BI Paginated Reports and Microsoft SSRS. Create recipient-specific reports using data-driven (Dynamic) filters and parameters. Export PDF, Excel and CSV files where supported, apply Excel formatting or templates, and assemble multiple reports into one email, ZIP archive, bookmarked PDF or multi-tab workbook. Run reporting jobs on recurring schedules, custom calendars, supported business events or after dataset refresh completion. Distribute finished files through email, Teams, SharePoint, cloud storage, FTP, SFTP, network folders and other destinations. Installed in your Windows environment, PBRS provides PDF protection, blank-report handling, configurable retries, notifications and execution history for unattended reporting operations.

Email Reports Supported
Report Export Supported
Scheduled / Automated Reports Supported
Customizable Dashboard Not Supported
Data Source Connectors Not Supported
Drag & Drop Not Supported
Drill Down Not Supported
Financial Reports Not Supported
Forecasting Not Supported
Marketing Reports Not Supported
OLAP Not Supported
Sales Reports Not Supported

PBRS Power BI Reports Distribution Verified User Reviews

Write a Review
  • Azeem N.
    IT Manager
    Used the software for: 6-12 Months
    Frequency of Use: Weekly
    User Role: User, Administrator, Deployment
    Company Size: 26 - 99
    Design 5 out of 5 stars
    Ease 5 out of 5 stars
    Features 5 out of 5 stars
    Pricing 5 out of 5 stars
    Support 4 out of 5 stars
    Probability You Would Recommend? 10 out of 10

    "Effective software"

    5 out of 5 stars Posted 2019-03-23

    Pros: PBRS works very well for our needs. The software makes it easy to automate the delivery of crucial BI reports and dashboards. It is also easy to set up and easy to use.

    Cons: We have not had any issues with PBRS so far. I don't expect any either.

    Overall: PBRS (Power BI Reports Scheduler) does the job we need it to do. It's simple to use and does not have a steep learning curve. It's now simple for us to automate BI report distribution. Highly recommend.

    Read More...
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