OrangeHRM Advanced

Applicant Tracking

OrangeHRM Recruitment is a complete applicant tracking system that helps you find, assess and hire the right people faster. Create vacancies from reusable templates and publish them to your careers page, job boards and RSS feeds in a few clicks. Configurable application forms with screening questions and consent capture make applying easy, while source tracking shows which channels deliver the best talent. AI-powered candidate ranking, CV summarization and job-fit scoring help recruiters surface top applicants instantly, and best-match rules filter candidates automatically. Move candidates through custom hiring stages, schedule interviews with calendar invites, use interview templates and competency question pools, and compare finalists side by side. Generate offer letters with e-signatures, then convert hires into employee records in one step. Duplicate detection, audit trails and GDPR-compliant data purging keep your hiring process efficient, consistent and compliant.

Attendance Tracking

OrangeHRM Attendance gives you accurate, real-time visibility into when and where your people work, with payroll-ready data at the end of every period. Employees punch in and out from web or mobile, with optional GPS location tracking, selfie capture and IP restrictions, while biometric device data imports directly into attendance records. Configurable pay policies apply overtime, consecutive-day, holiday, leave and break rules automatically to produce accurate pay codes. Flexible round-off rules keep actual punch times alongside rounded values, and overnight and rostered shifts are handled with ease. Exception management flags missed punches and irregularities for quick resolution, automatic punch-out and reminder notifications reduce gaps, and Citra AI flags compliance issues. Managers review and bulk-approve attendance sheets, and detailed reports and exports feed payroll seamlessly. A full audit trail keeps every change transparent and compliant.

HCM

Human capital management with OrangeHRM connects every stage of the employee journey in one platform, helping you attract, manage, develop and retain the people who drive your business. Instead of juggling separate tools, HR runs recruitment, preboarding and secure employee records side by side with leave, attendance, timesheets and shift rosters. Talent stays front and center with goals and OKRs, competency-based appraisals, 360-degree feedback, training, and succession planning supported by the 9-box matrix, so you can grow future leaders from within. Citra AI, OrangeHRM’s built-in assistant, answers employee questions from HR documents and helps flag attendance compliance issues, even inside Microsoft Teams. Cross-module reports and dashboards reveal workforce trends, mobile apps keep employees connected anywhere, and role-based permissions, open APIs and integrations let the system adapt as you grow from a single office to a global workforce.

HR Analytics

HR analytics with OrangeHRM puts the answers to your biggest workforce questions in one place, from headcount and turnover to absence, hiring and performance. Instead of exporting data into spreadsheets and stitching it together by hand, HR teams start with 50+ ready-made reports or build their own in minutes, combining data from employee, leave, attendance, recruitment and performance records in a single view. Charts with multi-field grouping make trends easy to spot, and dashboard widgets keep key metrics in front of leaders every day. Delta reports show exactly what changed in employee data and when, so nothing slips through. Schedule reports to arrive by email or FTP on your timetable, and export to PDF, CSV or Excel whenever you need to share. Quick filters, folders and report sharing keep insights organized across the team, while role-based permissions ensure everyone sees only the data they should, turning HR data into confident, timely decisions.

HR Compliance

HR compliance with OrangeHRM builds accountability into everyday HR work, so you are audit-ready without the last-minute scramble. Instead of piecing together evidence from emails and spreadsheets, detailed audit trails record changes to employee records, appraisals, attendance and pay policies, showing who changed what and when. Role-based data permissions keep sensitive information visible only to the right people, while IP restrictions on attendance punches add extra control. GDPR-ready tools capture candidate consent and purge personal data on request, and EEO categories support equal opportunity reporting. Attendance pay policies apply your break, overtime and holiday rules consistently, and Citra AI flags attendance compliance issues before they become problems. Effective-dated job and salary history, immigration records and delta reports keep a clear history of every change, and appraisals can be signed off electronically, giving you documented proof of every key HR decision.

HR Employee File Management

Employee file management with OrangeHRM brings every employee record into one secure, organized workspace, from the first day on the job to the last. Instead of digging through filing cabinets and shared drives, HR finds personal, job, salary, qualification and immigration details in a single profile, with contracts, certifications and IDs attached right where they belong. Custom fields and tabs shape each file around the information your organization actually tracks. Every job and salary change is saved with its effective date, so you always have the full story of an employee’s history. Need a letter or HR document? Generate it in seconds from templates that fill in employee data for you. Bulk updates handle changes across many records at once, and self-service lets employees keep their own details current. Role-based permissions protect sensitive data, an audit trail records every edit, and GDPR-compliant purging keeps retention under control.

Human Resources

OrangeHRM is an all-in-one HR platform trusted by organizations worldwide to manage the full employee lifecycle in one place. Hire faster with recruitment and applicant tracking, then onboard new hires smoothly with digital preboarding. Keep accurate employee records with a secure, centralized database, self-service portals and a configurable org chart. Automate leave, attendance, timesheets and shift rosters with policies that match local rules. Drive growth with goals, OKRs, appraisals, 360-degree feedback and training. Citra AI, OrangeHRM’s built-in AI assistant, answers employee questions from your HR documents, supports voice input and flags attendance compliance issues, even inside Microsoft Teams. Reports and analytics turn your data into insight, while mobile apps keep employees connected anywhere. Highly configurable, with role-based permissions, open APIs and integrations, OrangeHRM scales from growing businesses to global enterprises with dedicated customer success support.

Leave Management

Leave management with OrangeHRM takes the guesswork out of time off, giving employees, managers and HR one clear, accurate view of who is away and when. Instead of chasing emails and updating spreadsheets, employees check their balances and apply for leave in a few clicks, by full day, half day or hours, while supervisors approve requests through multi-level workflows. Flexible leave rules control who can apply, attachment requirements and other restrictions, and employee groups let you tailor policies for different teams. Accruals, carry-forward, expiring entitlements and overdrawn leave are calculated automatically, with holidays, work schedules and working weekends built in. A shared leave calendar and iCalendar feeds help teams plan around absences, and nominees can cover for colleagues who are away. Bradford Factor reports flag absence patterns early, usage reports and exports simplify payroll, and email notifications keep everyone informed at every step.

PTO Tracking

PTO tracking with OrangeHRM gives everyone a real-time view of time off, so employees always know what they have left and managers always know who is out. Instead of tracking vacation, sick days and personal time in spreadsheets, balances update automatically as PTO accrues, carries over or expires, based on the rules you set for each leave type and employee group. Employees request PTO by the day, half day or hour from web or mobile, and managers approve in a click with full visibility of team schedules on a shared calendar. Holidays, work schedules and working weekends are factored in, so requests always deduct the right amount. Email notifications and iCalendar feeds keep everyone in the loop, while negative balance controls let you decide whether employees can borrow ahead. Bradford Factor and usage reports reveal absence patterns, and leave can map to pay codes, so approved PTO flows cleanly into payroll without manual reconciliation.

Payroll

Performance Management

OrangeHRM Performance Management helps organizations align goals, develop talent and run fair, consistent reviews. Set and track goals and OKRs with weightings, key results and a reusable goal library, while AI-assisted goal generation helps managers write clear, measurable objectives. Build appraisal cycles from configurable templates with custom questions, competency profiles and rating scales, then gather input from self, supervisor, peer and multiple evaluators, including anonymous 360-degree reviews. AI review consolidation summarizes evaluator feedback, and voice input makes adding comments quick. Performance trackers capture continuous feedback throughout the year, so reviews reflect real performance rather than recent events. Identify high performers and future leaders with the 9-box matrix, sign off appraisals electronically, and download them as PDF or Word files. Built-in reports and a full audit trail give HR complete visibility and confidence in every rating decision.

Recruiting

Recruiting with OrangeHRM brings every step of hiring into one simple, collaborative workspace, from the first job post to the final hire. Post openings to job boards, your careers page and RSS feeds, and see exactly which sources bring in your strongest applicants. Candidates apply through configurable forms with tailored screening questions, while built-in AI ranks applicants, summarizes resumes and scores job fit, so your team spends time talking to the right people instead of sorting CVs. Hiring managers and recruiters stay in sync with shared candidate profiles, notes, stage notifications and calendar interview invites. Bulk actions move candidates through your custom pipeline in seconds, and side-by-side comparison makes final decisions easier. Send offer letters for e-signature and turn accepted candidates into employees instantly, with no re-entering data. Duplicate checks, consent capture and GDPR data purging protect candidates and your organization alike.

Reporting

OrangeHRM Reports & Analytics turns your HR data into clear, actionable insight without spreadsheets or IT help. Start with 50+ ready-made reports covering employees, leave, attendance, time, recruitment and performance, or build your own in minutes with a simple step-by-step wizard: pick your criteria, choose display fields, and apply quick filters. Combine data from multiple modules in one report, add bar or pie charts to spot trends, and track changes over time with delta reports. Schedule reports to run automatically and deliver them by email to multiple recipients or via FTP, so stakeholders always have the latest numbers. Export to PDF, CSV or Excel, save filtered views as new reports, organize them into folders, and share them with colleagues. Role-based data permissions ensure every user sees only the information they are allowed to see. From headcount and turnover to absence and performance, OrangeHRM gives HR leaders the visibility to make faster, data-driven decisions.

Time & Attendance

Time and attendance with OrangeHRM captures every working hour accurately, from the first punch of the day to the final payroll export. Instead of reconciling paper timecards, spreadsheets and device logs, employees punch in and out on web or mobile with optional GPS location and selfie capture, biometric device data imports automatically, and timesheets log hours against customers, projects and activities. Pay policies apply your overtime, break, holiday, leave and consecutive-day rules to generate accurate pay codes, while round-off rules preserve actual punch times. Rostered and overnight shifts are fully supported. Exception management flags missed punches, reminders and automatic punch-out close gaps, and Citra AI helps catch compliance issues early. Managers approve attendance sheets and timesheets through multi-level workflows, period freezing locks data at cutoff, and detailed reports and exports feed payroll and client billing with confidence.

Time Tracking

OrangeHRM Time Tracking shows exactly where your team’s hours go, so you can bill clients accurately, understand project effort and run payroll with confidence. Employees log time against customers, projects and activities, plus common non-project work like training or meetings, using weekly, bi-weekly or semi-monthly timesheets in summary or detailed formats. Timesheets can be submitted, edited and approved on the web or from the mobile app, with multi-level approval by supervisors, department heads or admins. Automated email reminders reduce late submissions, and period freezing locks timesheets at payroll cutoff. Pay policies convert approved hours into pay codes for payroll, and punch in/out attendance can run alongside timesheets. Project time reports with drill-down and charts reveal how effort is spread across clients and teams, and CSV exports feed billing and payroll. A full audit trail records every change, keeping your time data accurate and compliant.

Employee Management

OrangeHRM Employee Management replaces paper folders and scattered spreadsheets with a secure, centralized digital file for every employee. Store personal, job, salary, qualification, immigration and emergency contact details in one profile, and attach supporting documents such as contracts, certifications and IDs directly to each record. Custom fields and custom tabs let you capture exactly the information your organization needs. Job and salary history is tracked with effective dates, giving you a complete record from hire to termination. Generate letters and HR documents instantly from templates that pull in employee data automatically. Bulk updates save hours of manual editing, while employees keep their own details current through self-service. Role-based data permissions control who can view or change sensitive information, a detailed audit trail logs every change, and GDPR-compliant record purging helps you meet data retention requirements.